Meeting Minutes – 13 September 2017
John Glanville, Ivan Hammond, Nik Collett, Helen Fiddy, Bill Mercer, Alan Paul.
John welcomed Carla Ragless from 21 Potters Way, Fengate.
Toni Cray, Colin Leaves, Helen O’Driscoll and Amanda ??
- Minutes of 12th July 2017 meeting
Proposer - Nik Collett
Seconder - Helen Fiddy
- Matters arising
Hampton Parish Council to be approached with a view to providing funds:-
Toni advised that she has written to Hampton NHW, Hampton Parish Council as well
as 4 councillors regarding funding for signage along areas designated by Hampton
Parish Counci and is still awaiting their responses. They required formal request
which has been given and Toni is now awaiting their formal notice. Toni stated that
each councillor could receive a separate invoice receipt, etc.
Alan mentioned that Jodie Ashton, a former NHW committee member is now working
for the Council and could prove to be a useful contact.
BBC Look East to be contacted re advertising:-
Bill advised that the contact name he had been given had moved he had left
voicemail messages, to which he had not had any responses. But would try again.
Finalised list of security items for sale to be sent to committee members:-
Alan confirmed that he had emailed a copy of the list to all of the committee members.
It was agreed that this was clear and legible. He explained that the order form that is
aimed at NHW members, but can be used by the general public. Alan also confirmed
that the NHW address is officially Bayard Place and that mail is being redirected from
Cromwell Road using address stickers left for this purpose.
Alan mentioned that there are two sizes of envelopes are available for sending out
NHW products. Each item has been weighed and the heaviest item will cost £2.90 to
Methods of payment could either be – PayPal; cheque; direct to our bank account or
cash at local events.
The opening of a separate account for the sale of NHW products was discussed and
Helen will look into this.
Email to be sent to all co-ordinations (except Cardea) on the subject of driveway
This is still the be actioned.
Process for setting up a PayPal facility to be investigated:-
John has look into the Paypal account option, this needs an email address, plus the ID
of the person setting it up. The cost is a % between 1.4% to 3.4% (more likely Item
cost + 20p on a £34 order it will be 54p, which would be paid by the customer.
Tax on profits made doesn't apply to an non-profit organisation.
- Chairmans report:-
The new leaflet has been delivered to Cardea schemes, as it up to date, subject to a
couple of streets not fully delivered. Helen needs some leaftlets to distribute in Saturn
The Police Control Centre visit on 15 September is in hand. The committee had
emailed Toni with their preferences for either a.m or p.m. Toni is due to email everyone
on her return with finer details of where to meet on the day.
Lots of new schemes being set up and Alan is clearing any backlog on alerts, etc and
new start ups.
Toni had 47 signs from Eileen in her possession, these are now with Alan.
There is a forthcoming Safer Homes Event in Eye on 27 September from 2pm to 7pm.
We need our stand up with items to sell. Also NHW has agreed to donate phone
bungees as a free gift to attendees. Ivan and Bill volunteered to be there. Alan and
Collin can also help, probably.
Alan – sent all committees members a spreadsheet of the co-ordinatiors on ‘Alert’. He
is to add Andy Tolley back onto the system, as he thought he had withdrawn interest and
had removed him, but Ivan confirmed he is still a co-ordinator and has a scheme with 6
co-ordinators, but we don’t have an email for him.
- 6. Police matters/Crime/Alerts:-
There were no police representatives to give an update.
Alan confirmed that Rob Hill - Safer Peterborough Partnership, left police and joined the
Council. Kieran Milchrist has taken over.
- Communications/Area feedback:-
Cardea - 2 bikes have been stolen.
Werrington - There are now 45 co-ordinators. 33 signs have been put up since July
bringing up to a total of 106 since they started. They are canvassing new
schemes i.e Temple Grange and have complied a list of places already
covered. More Welcome leaflets have been distributed but they need
about 150 more. Alan will order more and with have them by 27th
September, but can give Ivan 200 in the meantime. Alan pointed out that
the ones he has left are for other areas, who have yet to collect/receive
them. It was suggested that an email should be sent out to other
co-ordinators to get an idea of how many leaflets are needed in total.
Nik.thanked Ivan and Bill for covering Temple Grange.
Sugar Way - no feedback available.
Hampton – no feedback available.
Central - Alan has had an invite, via Facebook, to meet the Arman, the head of the
Bill suggested that we could leave leaftlets at Morrisons on Lincoln Road
and also that the Roman Catholic Church hold services for the Polish
population in that area. He could approach the minister as an outlet for
Polish leaflets possibly by 27th September. He also suggested that
we could also leave a small box of leaflets at the Central Library.
There are currently 320 schemes - the idea being that each household is
given a leaflet and it should remain in that house.
Action point – Alan will organize the Polish leaflets.
Orton – no feedback available.
- Membership - Committee/Schemes:-
Alan sent an email to all Committee members with a copy of his spreadsheet.
Cleetham in South Bretton had an opening night which John and Alan attended. The
Group were well switched on as they all know each other, so a network is already in
Hampton - Darren Bisby-Boyd is signed up to the Alert system but doesn't have his
name on it. He advertises himself as Hampton NHW. Alan has asked for his date of
birth, but has not been given it. As Alan is able to off his access to the site, it was
agreed that this should be done and we can ask Darren to re-register.
Ivan mentioned the Werrington drop-in event on 4th October, which has been
orgainsed by the Neighbourhood Watch Council.
Suggested turnout at Serpentine Green over the Xmas period - Alan to investigate
maybe 2 weeks before 25th December.
Association account balance. £5,983.59, there is £81.20 in cash to pay in bringing the
total to £6,051.99
Alan has put together a letter to send out to Peterborough Businesses, setting out the
historical funding for the NHW and explaining our link to the police. He has also
mentioned how many members there are and our latest accounts are available on
request. He has listed our priorities. i.e storage, state Coker she, welcome packs
which are a work in progress.
Potential outlets -
BGL who have recently advertised large profits.
Tipson Locksmiths, who are mobile and supply leaflets, Bill*
Tesco - bags of Health, Ivan has emailed
*Discount for approved NHW members !!!
- Equipment storage
Our current storage facility at Hampton Police station is being withdrawn.
Information facts sheet needs to be upgraded. Welcome letter on back.
The County Exec was mentioned, as their AGM is coming up.
- Date of next meeting. - 8 November 2017.